PRESIDENT |
Responsibilities Serve as chief executive officer of the Association. Report at annual business meeting on official actions of president and the Board of Directors. Determine specific responsibilities of the elected regional representatives and the directorate coordinators with the advice and consent of the Board. Schedule and conduct four or more meetings of the the Board of Directors each year. Set agendas for the Board meetings and annual business meeting. Review policy and coordinate recommendations with the the Board of Directors and the executive director. Anticipate and recommend policy based on assessment of member needs, organization changes, and environment changes. Attend APA State Leadership Conference. Procedures and Functions The president is elected for essentially a 4-year commitment. He or she assumes the offices of president-elect on the January 1 after the election, president for two years on the following January 1, and past-president on January 1 of the final year. As a member of the the Board of Directors, the president participates in the control of the government and management of the Association, and its assets, funds, and property.
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PRESIDENT-ELECT |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Serve as general adviser to the president. Conduct Association business in the absence of the president. Serve as chairperson of the elections committee. Assume the office of president should a vacancy occur during the second year of the president’s term. Attend State Leadership Conference. Procedures and Functions Term is one year, beginning January 1 of year after election. As a member of the the Board of Directors, the president-elect participates in the control of the government and management of the Association and its assets, funds, and property.
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PAST PRESIDENT |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Serve as general adviser to the president. Conduct Association business in the absence of the president. Serve as chairperson of the elections committee. Assume the office of president for the remainder of the year, should a vacancy occur during the first year of the president’s term. Procedures and Functions Term is one year, beginning January 1 of year after completion of two years as president. As a member of the the Board of Directors, the past president participates in the control of the government and management of the Association and its assets, funds, and property.
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SECRETARY |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Take and keep minutes of the meetings of the the Board of Directors and of the Association. Take and keep minutes of annual business meetings of the Association. Upon final approval by the Executive the Board, provide the central office with a copy of the approved minutes. At the conclusion of his or her term of office, the Secretary turns over the records to CPA Central Office for archival. Procedures and Functions The Secretary is elected to a 2-year term on the the Board of Directors, which begins on the January 1 following the election. As a member of the the Board of Directors, the secretary participates in the control of the government and management of the Association and its assets, funds, and property.
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TREASURER |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Serve as Association’s senior financial officer. Maintain responsibility for all financial records of the Association. Assume responsibility for the issuance of all checks, receipts of all income, maintenance of all accounts, books, receipts, etc. Arrange for, and oversee, auditing of CPA books. Supervise all correspondence inside and outside the Association relating to financial issues, questions, problems, changes in membership status, etc. For Life Membership requests, verify that member has reached the age of 65 and has paid dues for 10 consecutive years, announce to the Board, supervise update of computer records. Keep accurate dues records for all members, including date and amounts paid, and verify all questions regarding membership status. Manage the billing of the Association, including annual dues billings, late notices, follow-ups, etc. Write to new members to notify them of election to membership. Correspond with members eligible for automatic termination of membership and, if necessary, notify them of termination. Keep the Membership Committee informed of all delinquent dues and requested terminations of membership. Inform Computer Director (and keep record) of all changes in address sent with dues payments. Supervise salary and employment records of all Association employees. Issue paychecks, supervise withholding of federal income and social security taxes. Refer to Circular E from Internal Revenue Service for detailed procedures for withholding and salary records. Work with the Accountant and Central Office to ensure that all IRS forms required of the Association are completed and filed. Maintain records and file forms (UC-2) for Connecticut Department of Labor. These records document CPA’s contribution to unemployment compensation in the State, and must be filed quarterly with unemployment tax. The State of Connecticut mails contribution rate and instructions to the Treasurer. Maintain all records pertaining to the collection of Connecticut State Income Tax and sales tax for sales by the Association which are not tax-exempt. File appropriate quarterly form with Department of Revenue Services with payment of taxes due. Maintain all records of equipment and other assets, and file accurate records thereof with the assessor’s office as requested. Pay property taxes in a timely manner. Maintain all CPA insurance policies and serve as primary agent for them. These include Worker’s Compensation Insurance, Public Liability Insurance (both currently handled by Insurance Management, Inc. in New Haven), and Professional Liability (D&O) Insurance (carried through APA Insurance Trust). Worker’s Compensation covers employees for accidents, etc. while working for CPA, public liability covers damage to premises and members and guests during meetings, and professional liability covers officers and directors acting on behalf of CPA. Participate in the evaluation of all employees and in negotiations regarding contract, salary, and other employment matters. Provide written reports to the Board and the Association. Written reports should be available at each the Board Meeting, at the Annual Meeting, and as necessary for the Newsletter, etc. Income, expenses and budget comparisons should be provided. Also helpful are figures regarding dues payments, dues outstanding, etc. Other items (net cost of programs, trends, etc.) are helpful. Be sure any data received by Treasurer and of importance to other officers and committee chairs are transmitted (resignations, deaths, changes in member status, changes of address, etc.) to Computer Director, Secretary, President, the Board, etc. Supervise the annual determination of the dues as required by the Constitution. This is to be done annually between July 1 and November 1. Treasurer should see that the review takes place and that the membership votes if there is to be a change in dues. Provide an annual budget for approval by the Board in time to be approved by the end of the fiscal year, taking into account annual budget requests by officers and committee chairs. Oversee the adherence to the budget by officers, the Board, and chairpersons. Provide information as necessary to officers, the Board and chairs regarding budget and any other information of relevance. Serve as ex officio member of the Elections Committee. Procedures and Functions The treasurer is elected to a 2-year term on the the Board of Directors, which begins on the January 1 following the election. As a member of the the Board of Directors, the treasurer participates in the control of the government and management of the Association and its assets, funds, and property.
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APA COUNCIL REPRESENTATIVE |
Responsibilities Serve as a member of the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Attend the twice yearly meetings of APA the Board, each February and during the APA Annual Convention. Following the election of a successor, facilitate the transition by consulting with him or her prior to that colleague’s first APA the Board meeting. Represent the CPA/APA constituency at the national level. Stay well-informed by seeking information and opinions from the CPA Board and the constituency through special requests and consultation with Regional Representatives. Serve as liaison between CPA and APA organizations. Inform the membership of relevant national issues, events and activities by distributing reports of APA at the Board meetings, publishing special reports in our publications and communicating with the President and other members of CPA the Board. Monitor coordination between CPA and APA principles, standards, policies and procedures. Encourage interest and participation by CPA/APA members in APA governance. Refer colleagues to appropriate APA offices and individuals. Procedures and Functions Serves for a three year term beginning at the conclusion of the February APA the Board meeting following the CPA election and attends the twice yearly meetings of APA the Board, each February and during the Annual Convention. Is not eligible for re-election until a successor’s term nears completion. As a member of the the Board of Directors, the Board representative participates in the control of the government and management of the Association and its assets, funds, and property.
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PRACTICE DIRECTORATE COORDINATOR |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Appoint chairpersons of the standing committees within the Practice Directorate with the advice and consent of the President. Coordinate, advise, and support the functioning of the Practice Directorate Committees. Promote psychologists’ scope of practice. Submit written information for the website and publications, reporting news of the Practice Directorate’s goals, initiatives, and services. Procedures and Functions Serves for a 2-year term beginning with January of the year following the CPA election. As a member of the the Board of Directors, the coordinator participates in the control of the government and management of the Association and its assets, funds, and property. The president with the advice and consent of the Board determines specific responsibilities of the coordinator.
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PUBLIC INTEREST DIRECTORATE COORDINATOR |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Appoint chairpersons of the standing committees within the Public Interest Directorate with the advice and consent of the President. Coordinate, advise, and support the functioning of the Public Interest Directorate Committees. Plan for service to the public directly (e.g. lectures, disaster relief, pro bono work) Provide for public policy input to legislation. Submit written information for the website and publications, reporting news of the Public Interest Directorate’s goals, initiatives, and services. Procedures and Functions Serves for a 2-year term beginning with January of the year following the CPA election. As a member of the the Board of Directors, the coordinator participates in the control of the government and management of the Association and its assets, funds, and property. The president with the advice and consent of the Board determines specific responsibilities of the coordinator.
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SCIENCE DIRECTORATE COORDINATOR |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Develop and maintain cooperative linkages within CPA and with other scientific associations and groups committed to enhancing psychological science. Appoint chairpersons of the standing committees within the Science Directorate with the advice and consent of the President. Coordinate, advise, and support the functioning of the Science Committees. Submit written information for the website and publications, reporting news of the Science Directorate’s goals, initiatives, and services. Stimulate research advances and disseminate scientific information across psychology and other scientific disciplines. Establish collaborative cross-organizational links with psychological sub-disciplines and other scientific disciplines in development, evaluation, dissemination, or promotion of psychological science. Procedures and Functions The Coordinator of the Science Directorate is elected to a 2-year term as Coordinator and member of CPA’s the Board of Directors. As a member of the the Board of Directors, the coordinator participates in the control of the government and management of the Association and its assets, funds, and property. The president with the advice and consent of the Board determines specific responsibilities of the coordinator.
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REGIONAL REPRESENTATIVE |
Responsibilities Serve as a member of the the Board of Directors of the Association. This includes attendance at the Board meetings, voting on issues, assisting in the formulation and implementation of policy for the operation of the Association. Hold at least one regional meeting annually within the region to provide an opportunity to network, locate energy and talent, identify concerns, promote legislation, etc. Serve as a key psychologist federal grassroots contact with the Connecticut Congressperson from the corresponding congressional district. Communicate with regional membership by sending regional bulletins, writing for the website and publications, or conducting regional surveys. Respond to regional members’ questions, complaints, and suggestions. Procedures and Functions The Regional Representative is elected to a two-year term on the Board. As a member of the the Board of Directors, the Representative participates in the control of the government and management of the Association and its assets, funds, and property.
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DIVISION REPRESENTATIVE |
Responsibilities Serve as a member of the Board of Directors of the Association in an ex-officio capacity. This includes attendance at the Board meetings and assisting in the formulation and implementation of policy for the operation of the Association. Procedures and Functions The Division Representative serves on the Board in an ex-officio capacity. |